Senior Document Controller

Senior Document Controller is responsible for the effective management and control of all project and safety documentation. This role requires a strong understanding of project management principles, including occupational safety requirements and a proficiency in utilising project management software and tools. The ideal candidate will possess good knowledge in document control and management processes, ISO Quality and Health & Safety standards, with excellent organisational skills, attention to detail, and a proactive approach to problem-solving.  

Key Responsibilities

Document Management:

• Maintain and suggest improvement to a document management system and project tracking process, ensuring adherence to project standards and guidelines.
• Support engineering team in the implementation of internal systems and keeping project processes streamlined and executed as per the internal system requirements. 
• Maintain a centralized repository for all project documents, including drawings, specifications, correspondence, and reports.
• Control document access, distribution, and revision, ensuring proper version control and confidentiality.
• Track document approval and issuance processes, ensuring timely completion and distribution.

Project Support:

• Provide administrative support to project teams, including scheduling meetings, preparing agendas, and taking minutes.
• Assist in the preparation of project plans, progress reports, and other project deliverables.
• Coordinate with stakeholders to ensure timely delivery of documents and information.

Software Proficiency:

• Demonstrate expertise in project management & time tracking softwares
• Utilise Google workspace applications (e.g., Docs, Sheets, Slides) for document creation, collaboration, and sharing.
• Proficient in using document management systems and version control software.
• Knowledge of sharepoint, procore etc. managing client document controller interfaces.

Quality Assurance:

• Responsible for maintaining the Quality Health & Safety Management System and maintaining document and data systems for the current versions of ISO.
• Conduct regular audits of project documentation to ensure compliance with quality standards and procedures.

Continuous Improvement:

• Actively seek opportunities to improve document management processes and procedures.

Qualifications and Skills

• Minimum 3 years’ experience in a similar role in document control and record management.
• Possess good knowledge in document control and management processes, standards and ISO standards.
• Leaving Certificate minimum
• 3rd Level Qualification in a business, scientific or related field desirable
• Qualification (or interest in pursuing qualification) in occupational health and safety (e.g. NEBOSH, IOSH) desirable 
• Strong understanding of project management methodologies and tools.
• Attention to detail and accuracy.
• Strong communication and interpersonal skills.
• Proficiency in Google workspace applications.
• Experience with document management systems and version control.
• Highly organised with strong attention to detail essential.
• Ability to multi-task and work well under strict deadlines.
• Ability to work well within a team environment and on own initiative.
• Training for in-house systems will be provided to the successful candidate.

Benefits:

• Flexible working times
• Hybrid working with office location in Balbriggan Co. Dublin
• 25 Days holidays plus additional service leave
• Pension Scheme with employer contribution
• Life Assurance
• Working travel out-of-pocket expenses
• Travel tax scheme and bike-to-work scheme
• Regular training / mentoring / further college support
• Support for Chartership
• Fully paid Medical Insurance plan after 1 year of service
• A Professional Subscription Fee paid by the company
• Bonus referral scheme
• Active social committee with heavily subsidised events